The Florida Cancer Data System - Downloads and Tools

FCDS Annual Conferences

FCDS Teleconferences

Data Acquisition Manual

Data files and programs

Jean Byers

FCDS 2008 Annual Conference July 24 and 25, Crowne Plaza Hotel at Sawgrass Mills, Sunrise, FL:

The following were files used during the Annual Meeting. Contact the presenters if you need a file not shown here.

Conference Brochure

FCDS Updates, State of the State, Dr. Jill MacKinnon, FCDS

DOH Update, Tara Hylton, DOH

CDC and the NPCR Program News, Karen Ledford, CDC

NAACCR 11.2/Collaborative Stage 0104, Meg Herna, FCDS

GIS - Address Edits - WHY?, Recinda Sherman, FCDS

Paperless Office, Meg Herna, FCDS

Environmental Public Health Tracking, Dr. Greg Kearney, Environmental Epidemiologist, DOH

North American Associate of Central Cancer Registries, Dr. Susan Gershman, President NAACCR

Bladder Cancer: A Pathologist's View and Kaposi Sarcoma: Is it a single disease?, Dr. Nadji, Pathology Dept. UM

Disparities in Cancer Care in Florida: What the FCDS tells us, Dr. Leonidas (Leni) Koniaris, UM

Esophageal Cancer - Effects of Tobacco and SES, Dr. Jill MacKinnon, FCDS

Coding Ethnicity, Dr. Paulo Pinheiro, FCDS

QC Annual Update, Mayra Alvarez, Sarah Manson, FCDS

FCDS Process Improvement, Meeting Attendees and FCDS Staff

Advanced Training, Lymphoma and CNS, April Fritz, afritz.org

Abstracting for Beginners, Basic Incidence Abstracting Training, Meg Herna, Sarah Manson and Mayra Alvarez, FCDS

FCDS 2007 Annual Conference July 26 and 27, The Quorum Hotel, Tampa, FL:

The following were files used during the Annual Meeting. Contact the presenters if you need a file not shown here.

Conference Brochure

FCDS Updates and Mini Abstracting Exercise, Dr. Jill MacKinnon, FCDS

DOH Update and CDC and the NPCR Program News, Tara Hylton, DOH

Department of Health Cancer Programs, Barry Fraser, DOH

Cancer Cluster Detection in Florida. Do Birds of a Feather Flock Together?, Dr. David Lee, Recinda Sherman, FCDS

Independent Contractor: Finding the Balance The Challenges and Rewards, Registry Partners Showcase: Joyce Allan, Independent Contractor

Registry Partners Showcase: Dr. Dana Rollison, Moffitt Cancer Center

Using AHCA Data to Enhance FCDS data, Sarah Manson, Dr. Jill MacKinnon, FCDS

HPV, Dr. Karla Schmitt, DOH

Epidemiology and You, Dr. Lora Fleming, FCDS

QC Audits - Reconsolidation, EDITS - New/Modified, Mayra Alvarez, FCDS

IDEA Updates, Mark Rudolph, FCDS

Second Pediatric Primaries, Dr. Paulo Pinheiro, FCDS

HPV in Men, Dr. Anna Giuliano, Moffitt Cancer Center

FCDS/FCRA Task Force Update and Class 3 Historical Reporting: A New Option, Gary Levin, FCDS

NCRA Update from the President, Sally Kruse, NCRA

Results of the Mini Abstracting Exercise, Dr. Jill MacKinnon, FCDS

2007 Multiple Primaries and Histology Coding Rules - Beyond the Basics, Steven Peace, Westat, Slides, Lung Histology Chart, Lung Cases, Lung Answers, Urinary Cases, Urinary Answers

FCDS Teleconferences: 2008

September 3, Death Clearance Online Follow-Back, Slides, Handouts, Live Recording (27 minutes)

May 22, AHCA Follow-back Online Process for Ambulatory Surgery Centers, Slides, Handouts, Live Recording (40 minutes)

May 15, AHCA Follow-back Online Process for Hospitals, Slides, Handouts, Live Recording (34 minutes)

March 27, Quality Control Abstract Record Review (a repeat of March 20 presentation), Slides, Handouts, March 27 Live Recording (42 minutes)

March 10, Quality Control Abstract Record Review Findings, March 10, 2008, Slides, Handouts

2007

Sept. 12, Quality Assurance Audit 2007, Slides

July 9, FCDS Breeze meeting: IDEA Single Abstract Entry Module - New Features, This is the first FCDS interactive Webinar and will highlight the new features of IDEA Single Abstract Entry. Edited recording of teleconference (27 minutes, 36 MBs), Slides, Instructions for questions/answers

May 24, FCDS 2007 Implementation Guidelines, FCDS Implementation Guide

May 31, Class of Case, Slides, Handouts

April 12, MPH - Other Sites Coding Rules Slides, Handouts, Other Sites Cases, Other Sites Case answers, RP/Ureter Cases, RP/Ureter Case answers, Multiple Primary and Histology Coding Rules Manual (on SEER website)

April 3, MPH - Urinary System Coding Rules Kidney Slides, Kidney Handouts, Kidney Cases, Kidney Case answers, Urinary Slides, Urinary Handouts, Urinary Cases, Urinary Case answers

March 20, MPH - Melanoma Coding Rules: Slides, Handouts, Cases, Case answers (revised 4/6/2007)

March 6, MPH - Brain Coding Rules: Slides, Handouts, Cases, Case answers

February 20, MPH - Head and Neck Coding Rules, Slides, Handouts, Cases, Case answers (latest revision March 22, 2007)

February 6: MPH - Colon Coding Rules, Slides, Handouts, Cases, Case answers

January 23: MPH - Breast Coding Rules, Slides, Handouts, Cases, Case answers

January 4: MPH - Lung Coding Rules, Slides, Handouts, Cases, Case answers

2006

December 12: Multiple Primary and Histology Coding Rules, Slides, Handouts

September 12: FCDS Quality Assurance Audit, Slides, Handouts

June 1: NAACCR V11 Implementation - Announcement, Slides, Handouts

Feb. 28: Quality Control Sampling Reports Findings (October-December 2005) Announcement, Slides, Handouts

January 30 & 31: AHCA 2004 Audit Process for Hospitals and Ambulatory Surgery Centers, Announcement,
January 30 Hospital teleconference: Slides, Handouts,
January 31 Ambulatory Surgery Center teleconference: Slides, Handouts,

2005

November 8, 2005 Quality Control Sampling Reports Findings, Announcement, Slides, Handout version

October 18, 2005 FCDS Text Requirements, Announcement, Slides, Handout version, QC Text Tool

June 23, 2005 FCDS Updates on Data Submission, PDF Slides, Handouts

April 26 & May 17, 2005: FCDS Collaborative Staging Edits, Files used in this teleconference: PDF slides, Powerpoint slides, Handouts, Edit Messages, Edit Messages by Category

March 15, 2005: FCDS Sequence Edits: How Do They Affect On-Line Uploads, Files used in this teleconference: PDF slides, Powerpoint slides, Edit Messages

2004

April 14, 2004 Collaborative Staging Part II, Files used in this teleconference: PDF slides Powerpoint slides

March 24, 2004 Collaborative Staging Part I, Files used in this teleconference: PDF slides, Powerpoint slides

February 25, 2004 New Reporting Requirements for 2004. Files used in this teleconference: Powerpoint slides, PDF slides

2003

September 10, 2003 Proactive Identification of Radiation Therapy Cases. Files used with this teleconference: Announcement letter Slides as PDF

July 9, 2003 Coding Complex Morphologic Diagnosis, by April Fritz of SEER Announcement, Teleconference Series Instructions. Files used with this teleconference: Slides as Powerpoint 2000 file, Slides as PDF file, Outline as PDF file

June 27, 2003 FCDS NAACCR V10 Notification Announcement, Files used with the teleconference: Slides as Powerpoint 2000 file, Slides as PDF file

2002

October 29, 2002 Clinical Laboratory Cancer Identification Program. Files used with this teleconference: Powerpoint 2000 file, Slides

October 16, 2002 Understanding and Coding Cancer Treatement - 2003 Requirements. Files used with this call: Powerpoint 2000 file or Slides

June 26, 2002 Clinical Laboratory Cancer Identification Program. Files used with this call: Slides, Slides as Powerpoint 2000 file.

June 5, 2002 Ambulatory Cancer Centers Reporting Program. Files used with this call: Slides, Slides as Powerpoint 2000 file.

February 21, 2002 Technical Expertise - Just a Click Away! - Web Tools and Resources for Everyday Abstracting. Files used with this call: Slides, Slides as Powerpoint 2000 file (large 3.5 Meg file).

2001

November 14, 2001 Cancer Registry References Review - Part II of II. Files used with this call: FCDS Error Messages, FCDS Error Messages by Category, Slides, Powerpoint 2000 Slides

October 17, 2001 Cancer Registry References Review - Part I. Files used for this telephone conference: Slides, Slides as Powerpoint 2000 file

August 8, 2001 FCDS Internet Data Entry, Abstracting and Data Submission Policies and Procedures. Files used for this telephone conference (also used for the FCDS/FRCA Annual Meeting on August 2): Slides, Slides as Powerpoint file

July 25, 2001 Administrative Issues in Florida Cancer Case Reporting. Slides, Slides as Powerpoint file

June 20, 2001 Surgery Coding, New Surgical Fields and SEER Summary Stage 2000. Files used during the conference call: Selected pages from SEER manual, Surgery and Staging Notes, Slides, Slides as Powerpoint file

May 9, 2001 Florida Cancer Reporting and Implementation Strategies. Files used during the conference call: Staging Changes Summary, Powerpoint file

FCDS 2008 DAM:

FCDS Implementation Guideline NAACCR Version 11.2 Data Standard Recommendations (revised 7/2/2008)

FCDS Tentative V11.1 to V11.2 Implementation Schedule

Complete DAM (400+ pages, 10 MB), Compressed .zip version (3.8 MB) TIP: You can right-click and Save-As the large pdf file onto your desktop. Double-click on the desktop pdf file for faster/easier searching.

Section I Guidelines for Cancer Data Reporting

Abstract Form

Batch Transmittal Form

Quarterly Cancer Case Reporting Status Report

FCDS IDEA Web Login Request Form, Facility Level Access (Web-based reports, Follow-Up Inquiry) form, and Abstractor Code form

Not reportable list

Section II - General Abstracting Instructions

Section II - Collaborative Staging

Section II - Treatment Information

Section II - Text - Required

Section II - Follow Up

Section II Supplement A, Hematologic Malignancies

Section II Supplement B

Section II Supplement C

Text Tool

Appendix A Hospitals

Appendix A Ambulatory Surgery Centers

Appendix A Freestanding Radiation Therapy Centers

Appendix B Cover

Appendix B Geocodes

Appendix B Zipcodes - Current Zip code, Fips County, Florida City Name Verification file (comma separated text file). This file is updated monthly from the USPS and is the same file used for the edits.

Appendix C Glossary

Appendix D Race and Nationality Descriptions

Appendix E Census List of Spanish Surnames

Appendix F Site - Specific Surgery Codes

Appendix G NAACCR V11.2 Record Layout

Appendix H Free-Standing Radiation Therapy Centers Reporting Guidelines

Appendix G NAACCR V11.2 Record Layout

2007 Multiple Primary and Histology Coding Rules Manual (on SEER website)

Collaborative Staging updates available on cancerstaging.org

Collaborative Staging - List of Schemas

Collaborative Staging main page, CS Manual

Brain tumor Training Materials (CDC), Guide

SEER*RX Interactive Antineoplastic Drugs Database

FCDS 2007 DAM:

CNS Coding Guidelines

FCDS Edit Messages

FCDS 2007 Implementation Guide for NAACCR Version 11.1 (Last revised 7/17/2007)

FCDS 2007 Tentative Implementation Schedule for NAACCR V11.1 (Last revised 6/26/2007)

Training for the Multiple Primary and Histology Coding Rules (SEER website)

NAACCR V11.1 Updates

Complete DAM (400+ pages)

DAM Cover page

Table of Contents

Acknowledgements

Casefinding List (updated October 2007) Clarification - Please note the following: 1. ICD-9-CM codes 236.0 Endometrial stroma, low grade (8931/3), 237.5 Ependymoma (epithelial) (malignant) (9391/3), and 237.6 Papillary Meningioma (9538/3) are still reportable to FCDS and fall within the given range of 235.0-238.9 in the new Casefinding List. 2. ICD-9-CM codes 284.9 and 285.0 are no longer used to code refractory anemias. These codes have been deleted from the new list. Refractory anemias are now coded 238.72 through 238.75. 3. ICD-9-CM code 238.7 is no longer in effect.

Section I Guidelines for Cancer Data Reporting

Abstract Form

Batch Transmittal Form

Quarterly Cancer Case Reporting Status Report

FCDS IDEA Web Login Request Form, Web Report form, and Abstractor Code form

Not reportable list

Section II - 1 General Abstracting Instructions

Section II - 2 Patient Demographics

Section II - 3 Tumor Information

Section II - 4 Collaborative Staging

Section II - 5 Treatment Information

Section II - 6 Text - Required

Section II - 7 Follow Up

Section II Supplement A, Hematologic Malignancies

Section II Supplement B

Section II Supplement C

Text Tool

Appendix A Hospitals

Appendix A Ambulatory Surgery Centers

Appendix A Freestanding Radiation Therapy Centers

Appendix B Cover

Appendix B Geocodes

Appendix B Zipcodes, Current Zip code, Fips County, Florida City Name Verification file (comma separated text file)

Appendix C Glossary

Appendix D Race and Nationality Descriptions

Appendix E Census List of Spanish Surnames

Appendix F Site - Specific Surgery Codes

Appendix G NAACCR V11.1 Record Layout

Appendix H Free-Standing Radiation Therapy Centers Reporting Guidelines

2007 Multiple Primary and Histology Coding Rules Manual (on SEER website)

Collaborative Staging updates available on cancerstaging.org

Collaborative Staging - List of Schemas

Collaborative Staging main page - New Version (01.03) released on September 8, 2006, Complete 574 page manual (part II)

Brain tumor Training Materials (CDC), Guide

SEER*RX Interactive Antineoplastic Drugs Database

Data files and programs:

Independent Contractor List (comma separated text file) This list of independent contractors is provided as a courtesy and should not be considered a complete list (as the list is updated only twice per year). Additionally, the Florida Cancer Data System makes no recommendations about the individual’s abilities or skills and takes no responsibility for the quality of their work. Inclusion on this list is by request of the independent contractor.

Healthcare Practitioner Reporting Guidelines of Notifiable Diseases or Conditions in Florida (Revised November 20, 2006)

SEER*RX Interactive Antineoplastic Drugs Database

FCDS Error Messages, FCDS Error Messages by Category

Registry Plus (on CDC website) You also download the Version 11 help file from this link.

Zip code, Fips County, Florida City Name Verification file (comma separated text file) This can be used by abstracting vendors to lower the number of county/zip/city errors for abstracts submitted to FCDS. The USPS Zip/County/Address Lookup Page has the very latest zipcodes.

CanQues: CanQues is an interactive system with a Java interface that allows the user to access millions pre-calculated cancer statistics. CanQues performs no calculations and contains statistics that were created using SEER*Stat. This latest version enhances the system's charting capability and adds web-based graphing features.

SEER*Prep The SEER*Prep software converts ASCII text data files to the SEER*Stat database format, allowing you to analyze your cancer data using SEER*Stat. SEER*Prep performs two main functions: it converts text data to the specific binary format required by SEER*Stat, and it creates the SEER*Stat data dictionary.

SEER*Stat The SEER*Stat statistical software provides a convenient, intuitive mechanism for the analysis of SEER and other cancer-related databases. It is a powerful PC tool to view individual cancer records and to produce statistics for studying the impact of cancer on a population.

Some files on the FCDS website are in PDF format. If you do not have the Adobe Reader installed, you can download the free Adobe Acrobat Reader program and install it to read these PDF files. Adobe.

Other files on the FCDS website are in ZIP compressed format. If you do not have a program to read and uncompress a ZIP file, you can download the free evaluation version of WINZIP program and install it. WINZIP Website. There are many other free/shareware unzip utilities on the internet.

Jean Byers:

About Jean Byers...

Current and past winners of Jean Byers Award for Excellence in Cancer Registration